Never Miss a Dollar: Automated Invoicing with RV Shop Manager
When billing time and parts manually, even the most diligent shops leave money on the table. A forgotten 15-minute task here, a missed parts line item there—over weeks and months, those small gaps add up to thousands in lost revenue. RV Shop Manager’s all-in-one time-tracking and parts-management platform ensures every billable moment is captured, adjusted, and invoiced accurately—so you get paid for every service you perform.
RV Shop Manager (powered by Clockwyz) streamlines the entire intake process—eliminating manual data entry and using AI to turn every customer submission into a fully detailed work order in seconds. Here’s how:
Common Billing Pitfalls That Cost You Money
Forgotten Task Minutes
Techs juggling timers, paper notes, and late-day reconstructions often under-report small but cumulatively significant tasks.
Unlogged Parts Usage
Loose hardware, small consumables or “extra” gaskets can slip through without a clear line item—diluting your parts margin.
Estimate-to-Actual Mismatches
When work runs over the original estimate, shops hesitate to adjust invoices—fearing customer pushback or billing disputes.
Disparate Systems
Time clocks, parts databases and invoicing tools living in separate silos mean manual exports and re-entry errors.
Automated Time & Parts Capture—Every Minute, Every Component
One-Tap Task Timers
Techs simply press “Start” and “Stop” on each repair task. Pauses for parts waits or approvals auto-log so no minute goes unrecorded.
Talk-to-Text Notes
While the timer runs, techs can dictate observations and parts used—AI transcribes and attaches them directly to the work order.
Real-Time Parts Reservations
Pull a part for a job and RV Shop Manager deducts it from inventory instantly, creating a parts usage line item that’s ready for invoicing.
Simple Adjustments to Match the Work Performed
Auto-Populated Line Items
When a job is marked complete, RV Shop Manager automatically pulls in all recorded task times and parts usage as line items on your draft invoice.
Easy Manual Tweaks
Need to add a courtesy discount or correct an entry? Just click into any line, edit the quantity, description or rate, and your totals update instantly.
Flat-Rate Overrides
Prefer to bill certain services at a flat rate? Replace the auto-generated labor lines with a single predefined service item in seconds.
Professional, Error-Free Invoices Every Time
A clean, branded invoice is automatically generated—ready to print or email for distribution in seconds.
Analytics to Close Any Remaining Gaps
Billing Accuracy Reports
Compare estimated vs. actual hours and parts on every invoice to pinpoint under-billing trends—then train staff or tweak pricing to plug holes.
Revenue Leakage Dashboard
See at a glance where manual processes or estimate variances are costing you—and which jobs need your attention.
Customer Billing Histories
Review past invoices, payment timelines and adjustments per customer to identify patterns and proactively address disputes.
In Conclusion…
Every minute and every part you miss billing for is revenue left on the table. With RV Shop Manager’s seamless time-tracking, parts integration, and flexible invoicing tools, you’ll close every gap—maximizing profitability and minimizing disputes.
👉 Start your free 14-day trial and experience a better system for your RV repair!